Executive- Office/ Department Support

About Dubai Holding Real Estate:

Dubai Holding’s real estate business has developed strategic destinations and communities that offer unique and attractive lifestyle opportunities to meet the evolving needs of Dubai’s residents and visitors alike. As a master developer, we invest in sustainable infrastructure, accessibility, community amenities and family-focused facilities including community centers, mosques, schools, supermarkets and landscaping.

About the Job:

Our integrated real estate offering also includes a robust land sales portfolio, project management for large-scale projects, as well as top-notch facilities management services.

•    Perform admin/ secretarial duties, maintain calendar and schedules- including making appointments, and making changes to appointments, record and relay accurate timely messages from clients on telephones, email, etc. and provide adequate information where needed to ensure proper communication between the teams.

•    Assist and support section head with team engagement activities and departmental gatherings as per departmental plan and ensure its smooth operations.

•    Follow-up on messages, issues and conduct various administration tasks through effective coordination thus ensuring on time completion of work in an effective manner. 

•    Handle all internal and external correspondences to ensure follow up and dispatch of the same along with continuous follow ups on business requirement.

•    Co-ordinate and schedule departmental meetings, prepare meeting agenda, follow up on attendance and record minutes of meeting ensuring efficiency.

•    Prepare and upload purchase requisitions, Goods Receipt Notes (GRNs), and invoices to ensure accurate and timely processing in compliance with company policies and procedures. Tabulate and retrieve all official expenses on regular basis through submissions to finance team and maintain logs for recording and accurate processing of financial transactions.

•    Implement accurate database and filling system to store departmental files and departmental documents in a confidential manner and maintain records of all departmental correspondence, documents & reports ensuring easy retrieval.

•    Co-ordinate with Stakeholders on assigned tasks by head of department and support functions with tracking, reporting, and internal communication and team concerns if any.

•    Responsible for handling sensitive information with discretion and maintaining confidentiality at all times

About You:

•    Diploma or Degree in Business Administration or a related field preferred. Computer literacy in MS Office – full suite

•    Minimum 3-5 years’ experience in general administration areas

•    Well versed in MS Office Suite (Word, Excel, PowerPoint, MS teams)

•    Cross-Functional Collaboration

•    Telephone and office etiquettes

•    Attention to detail and quality.

•    Excellent verbal and written communication skills

•    Strong customer service and social skills

•    Exceptional organizational and time-management skills

•    Record Keeping and Documentation

•    Timeline and Task Management

•    Confidentiality and Integrity

•    Workflow Optimization

•    Flexibility in Handling Diverse Tasks

About the Benefits:

At Dubai Holding, we're committed to nurturing the success and well-being of our colleagues. Join our dynamic and diverse team, and enjoy a comprehensive benefits package that includes competitive compensation, career development opportunities, and a collaborative work environment. We strongly believe in creating an empowered workforce that will help us build a connected city for tomorrow. We are committed to attracting the brightest minds and nurturing the most pioneering candidates who desire to make a great impact on the future of Dubai.