Executive - Infrastructure - Dubai Holding Real Estate

About Dubai Holding Real Estate:

Dubai Holding’s real estate business has developed strategic destinations and communities that offer unique and attractive lifestyle opportunities to meet the evolving needs of Dubai’s residents and visitors alike. As a master developer, we invest in sustainable infrastructure, accessibility, community amenities and family-focused facilities including community centers, mosques, schools, supermarkets and landscaping.

Our integrated real estate offering also includes a robust land sales portfolio, project management for large-scale projects, as well as top-notch facilities management services.

About the Job:

• Provide day-to-day support to the Line Manager and department, including managing schedules, coordinating meetings, preparing agendas, and ensuring timely follow-up on action items. 
• Prepare, review, and process official correspondence, reports, presentations, and documentation with accuracy, consistency, and adherence to company standards. 
• Maintain organized electronic and physical records, ensuring proper classification, retrieval, accessibility, confidentiality, and compliance with departmental SOPs.
• Coordinate with internal departments and external stakeholders to support communication needs, information exchange, and completion of assigned tasks. 
• Track departmental workflows, submissions, approvals, deadlines, and requirements, highlighting pending or overdue items and escalating risks where necessary. 
• Support procurement-related activities such as preparing job requests, purchase requisitions, and follow ups with the Procurement and Contracts teams for timely approvals. 
• Assist in monitoring and processing payment certifications, vendor invoices, variations, accruals, and related financial documentation in coordination with the Finance team.
• Organize department-level events, workshops, meetings, travel arrangements, and logistics, ensuring smooth planning and execution. 
• Provide administrative support to enhance operational efficiency, including data entry, database updates, filing, reporting, and maintaining department trackers. 
• Ensure compliance with company policies, governance requirements, and quality standards across all administrative and documentation processes. 
• Identify opportunities to improve office systems, streamline processes, and enhance accuracy, productivity, and overall service delivery. Maintain professional and courteous communication across all levels, acting as a reliable point of contact for internal and external stakeholders.

About You:

• Bachelor’s degree in business administration or relevant field. 
• Additional certification in document management or records management preferred
• Min. 4-8+ years’ experience in document control and using an electronic document control system.
• Well-versed with various digital file formats and relevant software applications such as Electronic document control system and/or SharePoint 
• Ability to read and interpret CAD drawings and technical documentation for classification, tracking, and control purposes, without involvement in design preparation or modification. 
• Proficiency in Ms. office suite (Word, Excel, PowerPoint) 
• Excellent communication and collaborative skills with the ability to interact with cross-functional teams, stakeholders, and document owners 
• Highly organized and process-oriented and Time Management skills 
• Ability to identify and resolve document-related issues 
• Attention to detail to ensure accuracy, consistency, and compliance.

About the Benefits:

At Dubai Holding, we're committed to nurturing the success and well-being of our colleagues. Join our dynamic and diverse team, and enjoy a comprehensive benefits package that includes competitive compensation, career development opportunities, and a collaborative work environment. We strongly believe in creating an empowered workforce that will help us build a connected city for tomorrow. We are committed to attracting the brightest minds and nurturing the most pioneering candidates who desire to make a great impact on the future of Dubai.